GDPR

PRIVACY POLICY GDPR 2018

The superior goal of Akcja Job is to ensure the confidentiality of the data of our Customers, Employees, and Job Candidates as well as transparency in their processing.

The Privacy Policy describes the method of protection and processing of personal data in accordance with the standards specified in the following applicable legal provisions:         

  • Regulation of the European Parliament and of the Council (EU) 2016/679 of 27 April 2016 on the protection of natural persons in connection with the processing of personal data and on the free movement of such data, and repealing of the directive 95/46/WE (general data protection regulation) – OJ EU L 119 of 4.5.2016; hereinafter referred to as GDPR;            
  • Guidelines on data protection impact assessment (DPIA) and determining whether processing is “ very likely to produce a high risk”, for the purposes of regulation 2016/679 by the Article 29 Working Party of 4 April 2017; WP 248/17;
  • Guidelines on data protection officers (DPO) by the Article 29 Working Party of 13 April 2016, WP 243/16, revised on 5 April 2017; 
  • Personal Data Protection Act of 10 May 2018;  
  • Act of 26 June 1974 – Labour Code, consolidated text: Act of 2018, item 108, as amended); hereinafter referred to as Labour Code.        

 PERSONAL DATA CONTROLLER – CO-CONTROLLING DECLARATION

In compliance with Art. 13 paras. 1 and 2 of the regulation of the European Parliament, and of the Council (EU) 2016/697 of 27 April 2016 on the protection of natural persons and regarding the processing of personal data and on the free movement of such data, and the repealing of the directive 95/46/WE, OJ EU L 119 of 4 May 2016 (hereinafter referred to as GDPR), we inform that the following members of the Akcja Job Group (hereinafter referred to as Akcja Job) will be data co-controllers:   

  • LIBRA EUROPE Sp. Z o.o. – KRS 0000319080, hdqrs.: 00-55 Warsaw, 22/214 Żurawia Street       
  • ALBEDO HR Sp. z o.o. – KRS 0000361388, hdqrs.: 00-515 Warsaw, 22/214 Żurawia Street  
  • LOGISERVICE Sp. z o.o. – KRS 0000302218, hdqrs.: 00-685 Warsaw, 21/48 Poznańska Street
  • EUROPAK Sp. z o.o. Sp. k. – KRS 0000604193, hdqrs.: 00-685 Warsaw, 21/48 Poznańska Street
  • SFS INTERNATIONAL Sp. z o.o. Sp. k. - KRS 0000622275, hdqrs.: 05-500 Stara Iwiczna, 6 Nowa Street
  • SFS PROJECTS Sp. z o.o. sp. k. - KRS 0000720043, hdqrs.: 05-500 Stara Iwiczna, 6 Nowa Street

PERSONAL DATA STORAGE LOCATION

The collected personal data has been stored in the European Economic Area (“EEA”) on highly secured servers. Each operation of transferring and processing personal data is performed in accordance with applicable law.

 CO-CONTROLLING AREAS 

Within the scope of activity of Akcja Job Group and all of its subsidiaries, the following co-controlling areas can be distinguished: 

  • RECRUITMENT – internal and external recruitment conducted jointly on behalf of all companies using a common database of job candidates
  • HR AND PAYROLL SERVICE – provided for internal, external, and temporary employees by HR and payroll department common for all companies
  • ACCOUNTING – provided for all companies by a common accounting department

 ESSENTIAL CATEGORIES OF PERSONAL DATA SUBJECTS PROCESSED

  • job candidates
  • temporary workers employed on the basis of the provisions of the act on the employment of temporary workers
  • External employees who work or perform services at the Customer’s place
  • Akcja Job’s internal employees 

 LEGAL BASIS FOR PERSONAL DATA PROCESSING BY US

  • Consents of job candidates and employees to the processing of personal data
  • Implementation of contracts and obligations of a temporary work agency resulting from the provisions of the Act on the Employment of Temporary Workers
  • Implementation of contracts and obligations of an employing entity under the provisions of law
  • Execution and implementation of contracts with customers
  • Akcja Job’s legitimate interest

DATA SUBJECTS’ RIGHTS

All Data Subjects are entitled to:

In addition, we inform you that: 

  • Data Subjects will neither be subject to any automated decisions (decisions without significant human involvement), nor the Data Subjects’ personal information will be subject to profiling.
  • In the case when the processing of personal data violates applicable legal regulations, all Data Subjects have the RIGHT TO LODGE A COMPLAINT WITH THE SUPERVISORY AUTHORITY - the President of the Personal Data Protection Office.

PERSONAL DATA RETENTION PERIOD

In the case of recruitement, the personal data retention period in our institution has been determined on the basis of the recruitment project duration criterion, which means that personal data of Data Subjects will be processed throughout the recruitment, and after its completion for the period of 6 months. If the consent for the participation in the future recruitment processess has beeen given, personal data retention period will be 36 months counting from sending of the job application. After the completion of the recruitment proces, the data will be retained during a perion necessary to establish, investigate, or defend claims, which is Akcja Job’s legitimate interest within the meaning of Art. 6 para. 1 (F) GDPR.

The policy for verifying consents determines the internal retention period to be 3 years.

In the case of areas related to employment, Akcja Job applies a retention period in accordance with applicable law.

 
 
 
 
 
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